Onboarding Coordinator
Core
Manage the end-to-end onboarding and mobilization of new hires from offer acceptance to their first day on site, ensuring compliance and system setup for a growing infrastructure and energy services group.
Role type
Onboarding Coordinator
Builds
Onboarding workflows, employee profiles, and mobilization processes for new starters in construction and energy projects.
Domain
Infrastructure, Energy, Construction
Deliverable
client delivery
Required skills
Onboarding administration, contract management, compliance documentation, coordination of medicals and background checks, license and qualification verification, induction coordination, travel and accommodation logistics, system administration (Employment Hero, ICIMS)
Preferred skills
Experience onboarding blue-collar or project-based employees, familiarity with Employment Hero, exposure to ICIMS
Responsibilities
Receive candidate handovers from Talent Acquisition and manage onboarding from offer to mobilization; Issue employment contracts and follow up on outstanding paperwork; Coordinate medicals, drug/alcohol testing, police checks, and right-to-work verifications; Collect and review licenses, tickets, and qualifications; Coordinate inductions with Health and Safety teams; Arrange training and set up employees in safety and site systems; Provide mobilization instructions including travel, accommodation, and PPE; Update stakeholders on onboarding status and escalate delays; Help design and improve onboarding systems and processes.
Seniority
Individual Contributor, operational execution