Executive Assistant
Core
Strategic partner to the Chief People Officer managing executive operations and serving as the primary on-site manager for the Santa Monica office.
Role type
Senior Executive Assistant (C-Suite) with Office Management
Builds
Executive support for CPO, office operations, and local culture initiatives
Domain
Mental Health / HR / Corporate Real Estate
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, travel logistics, confidential data handling, executive correspondence screening, meeting minutes, vendor management, budget tracking, event planning, on-site presence
Preferred skills
CPO/CHRO/CEO support experience, public company environment, Google Workspace proficiency
Technologies
Google Workspace, Slack
Responsibilities
Manage complex calendar scheduling, travel logistics, and day-to-day priorities for the Chief People Officer; Handle sensitive, confidential HR, personnel, and organizational planning data with complete discretion; Screen, prioritize, and manage incoming executive correspondence; Draft, edit, and proof executive communications, presentation decks, and strategic materials; Provide support for Board of Directors and Compensation Committee meetings; Oversee day-to-day operations of the Santa Monica office space; Act as the primary on-site point of contact for employees, executives, and vendors; Manage office vendor relationships, facilities logistics, physical access/security badges, office supplies, catering, and mail/deliveries; Plan and execute local culture initiatives, team-building activities, holiday events, and hybrid/onsite meeting logistics; Maintain office budget tracking, expense reporting, and vendor invoicing.