Admin & Database Officer
Core
Provide broad administrative and database support to the Negotiations team, focusing on record management, meeting administration, and document preparation.
Role type
Administration & Database Officer
Builds
Internal and external meeting coordination, document briefs, and administrative processes for treaty negotiations.
Domain
Indigenous affairs / Treaty negotiations
Deliverable
dashboards & analysis | product features
Required skills
Database management, meeting administration, document formatting, proofreading, stakeholder coordination, diary management
Preferred skills
Experience in First Nations organisations, NFPs, or Victorian Government
Technologies
HubSpot
Responsibilities
Maintain and update records within HubSpot; Manage team email inboxes and coordinate incoming correspondence; Provide meeting administration including preparing agendas, collating papers, taking minutes and tracking actions; Coordinate internal and external meetings; Maintain accurate records, filing and document management; Proofread and format briefs, correspondence and other documentation; Support the team with briefs, approvals and other matters requiring follow-up; Assist with the development and implementation of administrative processes; Provide diary and scheduling support to the Director.
Seniority
Individual Contributor