Executive Assistant (m/w/d)
Core
Right-hand support for two agency founders, managing both business operations and personal logistics to reclaim their time.
Role type
Executive Assistant (Senior, hands-on IC)
Builds
Operational systems for founders' business and private life
Domain
E-commerce marketing agency
Required skills
extreme organization, proactive problem-solving, decision preparation, email triage, project management, contract review, travel management, household logistics coordination (via careerplan.io/jobs/2550152-executive-assistant-mwd-at-ruegamer-steiner)
Preferred skills
experience in Executive Assistant or Project Management
Technologies
Notion, Apple hardware
Responsibilities
Manage email inbox and Slack triage; prepare decisions for quick CEO approval; log tasks in a central database; conduct daily morning briefings; research software tools and suppliers; review contracts using AI; manage sales follow-ups and metrics; coordinate all travel logistics including local amenities; handle private finance and household logistics
Seniority
Senior, hands-on IC