Experienced Administrative Professional (Newport Beach, CA)
Core
Provide high-level administrative support to the Co-Chief Operating Officer and senior executives, managing complex calendars, travel, and confidential communications in a global environment.
Role type
Senior Executive Assistant to Co-CEO/COO
Builds
Seamless executive operations and support for firm leadership
Domain
Asset Management / Financial Services
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Complex calendar management across time zones, travel logistics and expense reporting, stakeholder liaison, confidential document handling, meeting coordination, process improvement
Preferred skills
None stated
Technologies
None stated
Responsibilities
Serve as primary point of contact and gatekeeper for executive needs; Manage highly complex, multi-time zone calendars and resolve scheduling conflicts; Arrange domestic and international travel and reconcile expense reports; Act as liaison between executives and internal/external stakeholders; Manage receipt, preparation, and distribution of confidential meeting materials; Support special projects, events, and board meetings
Seniority
Senior, hands-on IC
