Administrative Assistant
Core
Provides comprehensive administrative and operational support to senior leaders in the Secretariat, ensuring coordinated office operations and sound financial administration.
Role type
Administrative Assistant
Builds
Office operations, financial reports, meeting logistics, and administrative systems for the Secretariat
Domain
Higher Education Administration
Deliverable
dashboards & analysis
Required skills
Calendar management, meeting coordination, financial reconciliation, purchasing administration, records management, travel booking, system proficiency (Microsoft 365, Concur, WatProcure, Unit4, Workday), project tracking
Preferred skills
Post-secondary environment experience, governance process knowledge, hybrid meeting technology support
Responsibilities
Manage calendars and schedule governance meetings, coordinate logistics for events and meetings, reconcile departmental expenses and process purchase requisitions, maintain office equipment and technology inventory, respond to general inquiries, distribute notices and correspondence, support onboarding and access to University systems
Seniority
Mid-level, hands-on IC