Administrative Assistant
Core
Provides dedicated administrative, operational, and compliance support at the site level to enable Site Managers to focus on strategic leadership and operational excellence.
Role type
Site-level Operations Administrator
Builds
Accurate and timely reporting, employee rosters, hiring/onboarding workflows, and compliance documentation for multiple sites.
Domain
Facilities management / Logistics / Distribution
Deliverable
dashboards & analysis
Required skills
Microsoft Excel, Outlook, Teams, data entry, hours tracking, payroll input, staffing schedule management, compliance reporting, recruitment coordination, onboarding administration
Preferred skills
Associate's degree or administrative certification, driver's license, facilities management experience, logistics experience, distribution environment experience
Technologies
Epay, Epay Sub, Global Auditing Tool (GAT), LMS
Responsibilities
Manages daily, weekly, and monthly site-level administrative tasks; coordinates roster updates, shift patterns, and attendance records; prepares standard operating documents and compliance submissions; completes accurate hours and payroll inputs; supports recruitment, onboarding, and Day 1 readiness; ensures timely completion of safety reporting and audit deliverables; serves as administrative point of contact for Site Manager and cross-functional teams.
Seniority
Junior, individual contributor