Administrative Services Manager
Core
Oversee day-to-day business and workplace operations for a data center site, managing vendor relationships, procurement, physical access, and site support functions.
Role type
Administrative Services Manager (Site Operations)
Builds
Operational processes and workplace environment for engineering and logistics teams
Domain
Data Center Operations / Business Services
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Vendor management, procurement, physical access coordination, budget tracking, SOP development, project coordination, stakeholder management, office layout planning, expense reporting
Preferred skills
Data center operations experience, startup/high-growth environment experience, workplace management platforms, physical security systems, event planning, ERP systems, compliance initiatives
Technologies
Microsoft Office (Excel, Word, Outlook, PowerPoint), Microsoft Teams, Slack, Jira, Confluence
Responsibilities
Manage day-to-day site operations and workplace organization; Act as primary liaison with building management for facility requests and space planning; Coordinate office layouts, workspace assignments, and workplace amenities; Manage procurement of office supplies, equipment, and non-technical operational materials; Establish and maintain relationships with vendors and third-party service providers; Coordinate shipping, catering, cleaning, waste management, and maintenance; Process purchase requests, orders, invoices, and expenses; Monitor vendor performance and contracts; Coordinate employee, contractor, and visitor access including badges and onboarding; Partner with Security on visitor procedures and safety initiatives; Develop and improve SOPs and administrative processes; Coordinate onboarding and offboarding logistics with HR and IT; Support executive visits, customer meetings, and audits through logistical execution; Track operational expenses and administrative reporting; Identify opportunities to improve employee experience and operational efficiency.
Seniority
Mid-Senior, hands-on IC
