Executive Assistant
Core
Strategic partner and primary point of coordination for multiple C-suite executives, managing complex calendars, schedules, communications, travel, and high-impact events.
Role type
Executive Assistant
Builds
Seamless day-to-day operations for executive leadership
Domain
Advertising / Digital Experience
Required skills
Calendar management, travel logistics, expense management, meeting coordination, stakeholder communication, confidential information handling, proactive problem-solving, Microsoft 365 proficiency, SAP Concur experience
Preferred skills
Experience in advertising agency or large matrixed organization, ability to manage up, diplomatic communication
Technologies
Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), SAP Concur
Responsibilities
Manage complex calendars and competing demands for multiple senior executives; Coordinate and manage executive schedules across meetings, calls, onsite and offsite events, and virtual engagements; Arrange and oversee all aspects of business travel including flights, accommodations, ground transportation, itineraries, and expense management; Plan and execute internal and external meetings, team events, leadership offsites, and other special events; Prepare materials, presentations, agendas, and meeting documentation as needed.
Seniority
Mid-Senior level
