Administrative Assistant
Core
Provide organizational and administrative support to Vice President level executives, managing schedules, travel, meetings, and an executive support inbox.
Role type
Administrative Assistant supporting senior executives
Builds
Executive schedules, travel itineraries, meeting logistics, and expense reports
Domain
Corporate Administration / Executive Support
Required skills
Schedule management, travel coordination, meeting logistics, expense reporting, vendor management, business correspondence, data analysis, software proficiency
Preferred skills
Project partnership, community engagement
Responsibilities
Manages executive's schedule and makes/accepts/adjusts appointments, Arranges and coordinates domestic and international travel schedules and reservations, Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities, Takes charge of all on-site and off-site meetings, manages outside vendors and budget, handles contracts for outside meeting vendors, Prepares minutes of key meetings, Prepares expense reports and submits them for reimbursement on behalf of executive, Assists executive in other activities as assigned, Partners with company leadership and executives to drive specific projects, Maintains the Administrative Support inbox with business requests of travel, expenses, and meeting logistics, Supports the EPIC community as a key point of contact and active community member