Executive Assistant
Core
Executive Assistant providing high-level administrative support to a Chief Product Officer and three VPs, managing complex schedules, travel, and executive communications.
Role type
Senior Executive Assistant (C-Suite/VP level)
Builds
Executive schedules, travel itineraries, meeting cadences, and event logistics
Domain
Technology / Travel
Required skills
Agenda management, Gatekeeping, Travel management, Event planning, Expense management, Inbox management, Cross-functional coordination, Discretion with confidential information
Preferred skills
Experience supporting Director/C-Suite, Autonomy in fast-paced tech environments, Adaptability to changing priorities, Ability to manage multiple executives simultaneously, Strong prioritization and attention to detail (via careerplan.io/jobs/f7a8849d-3109-47e4-8a95-aaaee263d9e4-executive-assistant-at-trainline)
Technologies
Calendar systems, Travel booking platforms, Expense reporting tools
Responsibilities
Manage end-to-end agendas and logistics for C-Suite and VPs, Act as a gatekeeper for leadership time, Handle travel arrangements including visas and accommodation, Support leadership rhythms like QBRs and offsites, Manage inbox and correspondence, Plan in-house and offsite events, Handle sensitive information with discretion
Seniority
Senior, hands-on IC
