Personal Assistant (f/m/d) to Senior Executive
Core
Provide high-level executive, administrative, and organizational support to the Chief Technology Officer (CTO) and the Data, Technology & Operations (DTO) leadership team.
Role type
Senior Personal Assistant to C-Suite Executive
Builds
Executive office operations, meeting coordination, and AI-enabled workflow adoption for the DTO office
Domain
Financial Services / Asset Management / Technology
Required skills
Diary management, international travel coordination, meeting logistics, briefing pack preparation, stakeholder liaison, AI adoption advocacy, discretion, cross-cultural communication, Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel), proactive prioritization
Preferred skills
Experience in technology or financial services, German language proficiency
Technologies
Microsoft 365, Outlook, Teams, PowerPoint, Word, Excel
Responsibilities
Manage the CTO's complex diary and meeting cadence; coordinate internal and external meetings and events; prepare agendas, briefing packs, and minutes; arrange domestic and international travel and visas; act as a trusted gatekeeper for the DTO office; serve as a key liaison with leadership and external partners; support onboarding, procurement, and invoice processing; proactively identify and embed responsible AI-enabled ways of working; act as an AI ambassador to encourage adoption.
Seniority
Senior, hands-on IC
