Office Assistant
Core
Full-time Facilities Office Assistant supporting office operations, reception, invoice management, fleet administration, and vendor coordination in Warsaw.
Role type
Facilities Office Assistant
Builds
Office operations, vendor services, and fleet administration for the Warsaw office
Domain
Corporate facilities management
Deliverable
product features
Required skills
Office administration, invoice management, vendor coordination, fleet administration, meeting organization, onboarding support, health and safety coordination, MS Office (Word, Excel, PowerPoint), SOP adherence
Preferred skills
Finance or accounting knowledge, Health and Safety knowledge
Technologies
Ksef, internal facilities management software
Responsibilities
Manage office reception and visitor contact; Process local invoices via Ksef system; Coordinate repair/maintenance with vendors and landlord; Administer company vehicle fleet (registrations, insurance, invoicing); Organize meetings, events, and appointments; Onboard new starters with HR and IT; Manage desk and office assignments via software; Maintain relationships with service vendors and landlords; Assist with health and safety procedures.
Seniority
Individual Contributor, operational support