Assistenz Vorstand / Geschäftsführung (w/m/d)
Core
Central administrative support for the three board members of Caritas Konstanz, ensuring smooth processes and acting as a key interface for staff, committees, and external partners.
Role type
Executive Assistant / Board Support
Builds
Administrative workflows, meeting documentation, and communication channels for the board
Domain
Non-profit / Social Services
Deliverable
dashboards & analysis
Required skills
Office administration, meeting coordination, protocol management, stakeholder communication, grant management support, public relations support, compliance support, project coordination, Microsoft 365 proficiency
Preferred skills
None stated
Technologies
Microsoft 365 (Outlook, Teams, SharePoint, Excel)
Responsibilities
Organize and coordinate the board office including scheduling and travel management; Prepare and follow up on board and committee meetings including minute-taking and presentation materials; Serve as contact person for donors and fundraising; Support grant and third-party funding management; Assist in public relations, internal communication, and quality management; Coordinate internal communication with employees; Support compliance and governance topics; Handle special tasks and project participation; Plan and coordinate internal events
Seniority
Mid-level, hands-on IC