Administrative Assistant II
Core
Provides organized administrative support to three senior leaders (SVP & GM, VP Finance, VP Strategy) by managing calendars, travel, expenses, and logistics.
Role type
Senior Administrative Assistant
Builds
Operational efficiency for executive teams
Domain
Luxury Skincare / Corporate Administration
Deliverable
dashboards & analysis
Required skills
Calendar management, Travel coordination, Expense reporting, Meeting logistics, Document preparation, Follow-up tracking, Stakeholder communication, File management, Invoice processing, Office supply coordination
Preferred skills
Microsoft 365 proficiency, Time management, Discretion
Technologies
Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint)
Responsibilities
Manage calendars for three leaders, coordinate domestic and international travel, prepare and submit expense reports, organize in-person and virtual meetings, prepare agendas and presentations, track follow-ups and deadlines, serve as a professional point of contact for leaders, maintain digital files and contact lists, process invoices and purchase orders, support departmental events, coordinate office supplies and onboarding logistics.
Seniority
Mid-level, hands-on IC
