Events Coordinator
Core
Operational backbone for conferences, trade shows, webinars, and user events across North America, managing logistics, timelines, vendors, and attendee workflows.
Role type
Events Coordinator
Builds
Event calendars, run-of-show schedules, task lists, and seamless event execution for a K-12 transportation software company.
Domain
Education technology / K-12 student transportation
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Event logistics management, timeline and project ownership, vendor coordination, attendee workflow management, budget tracking, CRM lead management, Microsoft Office proficiency (PowerPoint, Excel, Word), AI tool usage
Preferred skills
Trade show/conference experience, CRM and webinar platform familiarity
Responsibilities
Coordinate logistics for venues, hotels, catering, travel, and on-site materials; Own event calendar and project timelines; Manage attendee invitations, registrations, and RSVPs; Liaise with vendors and partners across time zones; Coordinate booth materials and shipping; Support event marketing via email and social channels; Track budgets and process invoices; Capture and report event metrics to CRM
Seniority
Mid-level, hands-on IC