Executive Assistant
Core
Provide high-level administrative support to the Managing Director, managing executive priorities, coordinating meetings, and ensuring commitments stay on track.
Role type
Senior Executive Assistant
Builds
Executive office operations and support for the Managing Director
Domain
Public transport / Infrastructure
Required skills
Calendar management, meeting coordination, document preparation, travel logistics, stakeholder liaison, deadline tracking, expense management, Microsoft Office proficiency
Preferred skills
Business administration qualification, experience supporting a Managing Director or CEO, public transport industry experience
Responsibilities
Manage the Managing Director's diary and prioritize appointments; Prepare agendas, briefing notes, presentations, and correspondence; Organize meetings and record minutes; Screen and prioritize incoming correspondence; Coordinate travel arrangements; Support preparation of Board and Executive Leadership papers; Liaise with internal teams and external stakeholders; Track key deadlines and submissions; Maintain confidential records and coordinate expenses.
Seniority
Senior, hands-on IC