Associate Facilities Coordinator (R5534)
Core
Front desk and office operations support ensuring smooth daily workplace functions for a defense-tech company.
Role type
Associate Facilities Coordinator (Front Desk/Office Operations)
Builds
Operational readiness of office spaces, visitor access, and administrative workflows
Domain
Defense technology / Corporate Office Operations
Deliverable
product features
Required skills
Visitor coordination, Office supply management, Vendor relations, Meeting scheduling, Office equipment maintenance, Inventory control, Onboarding/offboarding support, Administrative support
Preferred skills
Corporate environment experience, Access control system knowledge, Event coordination, Scheduling tools proficiency
Technologies
Microsoft Office, Google Workspace
Responsibilities
Greet and assist visitors, Manage emails and general inquiries, Coordinate visitor access and badging, Maintain front desk organization and cleanliness, Schedule meetings and manage conference room bookings, Support office operations including mail and deliveries, Coordinate with vendors and service providers, Manage relationships with office service providers, Assist with planning and execution of office events, Partner with Facilities, IT, Security, and Workplace teams, Maintain accurate records and handle sensitive information, Ensure office equipment is properly maintained, Coordinate maintenance and repairs, Oversee office cleaning services, Procure office supplies and materials, Maintain inventory of office equipment and assets, Support onboarding and offboarding activities, Provide administrative and logistical support for corporate events
Seniority
Junior, hands-on IC
