Workplace Experience Executive Assistant
Core
Provide high-level administrative and executive support while ensuring the smooth day-to-day operation of the office.
Role type
Executive Assistant
Builds
Office operations and executive workflow
Domain
Corporate Administration
Required skills
Calendar management, Travel coordination, Communication management, Meeting coordination, Office operations, Reception, Mail and deliveries, Event planning, Vendor coordination, Employee experience
Responsibilities
Manage and maintain executive calendars, schedule meetings and appointments, coordinate travel, identify conflicts, and proactively help optimize leaders' time and priorities; Support executive communications with internal and external stakeholders, help screen and prioritize correspondence, respond on behalf of leaders when appropriate, and escalate questions promptly; Prepare agendas, presentations, reports, and other meeting materials; attend meetings as needed, capture notes and action items, and follow up to support timely completion; Coordinate flights, accommodations, ground transportation, and detailed itineraries for executives; Maintain office supplies and equipment, coordinate vendor relationships, and ensure the workspace remains organized, welcoming, safe, and fully functional; Greet and assist visitors, support incoming calls as needed, and manage incoming and outgoing mail, packages, and deliveries; Plan and coordinate team events, meetings, company activities, conferences, summits, and off-sites, including logistics, catering, venue coordination, vendor evaluation, and budget support.