Real Estate Transaction Coordinator Virtual Assistant
Core
Manage residential and commercial real estate transactions from contract execution through closing, ensuring timelines, documentation, and compliance for U.S.-based agents and brokerages.
Role type
Real Estate Transaction Coordinator (Virtual Assistant)
Builds
Transaction files, signed documents, MLS listings, and status reports for U.S. real estate professionals
Domain
Real Estate (Residential & Commercial)
Required skills
Transaction coordination, document review, deadline management, communication with stakeholders, file management, MLS support, electronic signature monitoring, CRM usage, state-specific form knowledge
Preferred skills
Commercial real estate experience, Spanish-English bilingualism, MLS platform expertise, specific transaction management software proficiency (SkySlope, Dotloop, etc.)
Technologies
SkySlope, Dotloop, BoldTrail, Brokermint, DocuSign, Authentisign, ZipForms, Follow Up Boss, Lofty, kvCORE, ClickUp, Trello, Asana, Microsoft Office, Google Workspace
Responsibilities
Track transaction milestones and contingencies, coordinate communication between agents, lenders, and title companies, prepare and verify transaction documents, update MLS listings, manage transaction files and checklists, follow up on outstanding items, prepare status reports
Seniority
Mid-level, hands-on IC