Administrative Assistant/ Recepcionist
Core
Provides daily administrative and office services as the first point of contact for visitors and external stakeholders, managing front desk operations, mail, and office facilities.
Role type
Administrative Assistant / Receptionist
Builds
Office operations and visitor management for a country office
Domain
Administrative Support / Office Management
Deliverable
product features
Required skills
Visitor management, telephone screening, mail operations, office supply inventory, travel coordination, data entry, procurement documentation, office software proficiency
Preferred skills
Cross-cultural communication, prioritization, attention to detail
Technologies
Microsoft Office 365, SharePoint, Skype/Zoom/Teams, standard office equipment
Responsibilities
Manage reception/front desk and direct visitors; Answer and route incoming calls; Coordinate travel arrangements and meeting logistics; Maintain office supplies and equipment; Process incoming and outgoing mail; Perform data entry and compile reports
Seniority
Entry-level, close supervision