Administrative Assistant
Core
Organizational backbone supporting facilities operations at a client site, managing procurement, invoice processing, and facility project coordination.
Role type
Administrative Assistant (Facilities)
Builds
Seamless facilities operations supporting client business objectives
Domain
Commercial Real Estate / Facilities Management
Required skills
Purchase order management, 3-way matching, accrual reconciliation, vendor onboarding, document library management, Microsoft Office Suite (Excel), numerical accuracy
Preferred skills
TRIRIGA system, Smartsheet, Epic forms, procurement administration, facilities management background, invoice processing
Technologies
TRIRIGA, Smartsheet, Epic forms, Microsoft Office Suite
Responsibilities
Create and track purchase orders; verify goods receipt and process 3-way matching; manage facility projects and documentation; support month-end close and accruals; assist with vendor onboarding and invoice review; maintain document libraries; provide backup mail centre support
Seniority
Individual Contributor, entry to mid-level
