Facilities Coordinator @ TokyoHQ-3
Core
Manage employee data, facility operations, space planning, vendor coordination, and administrative reporting for office environments.
Role type
Facilities Coordinator
Builds
Operational efficiency and compliant workplace environments for clients
Domain
Commercial Real Estate / Office Facilities Management
Deliverable
product features
Required skills
Data management, vendor coordination, space planning, invoice processing, report preparation, inventory management, emergency response
Preferred skills
Knowledge of APAC occupancy reporting, experience with digital signage and portal management
Technologies
JLL systems, client systems, digital signage platforms
Responsibilities
Update employee information lists and submit APAC occupancy reports; conduct facility inspections and manage space documentation; process invoices and track purchase orders; prepare periodic reports including access and pest control records; manage office supplies, keys, and consumables; coordinate with vendors for maintenance and waste management; respond to user requests and manage lost property; conduct weekly office patrols to identify safety and maintenance issues.
Seniority
Individual Contributor, operational level
