Operations Administrative Assistant
Core
Managing high-volume data entry, logistics coordination, and administrative support for operations and finance functions.
Role type
Operations Administrative Assistant
Builds
Digital records, shipping documentation, financial data, and operational reports
Domain
Manufacturing / Logistics / Operations
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Data entry, digital record management, shipping coordination, accounts payable processing, payroll support, site orientation, Microsoft Office proficiency
Preferred skills
Oracle, Workday, Microsoft SharePoint, Microsoft Teams, accounts payable experience, payroll process experience, manufacturing/logistics/operations background
Technologies
Oracle, Workday, Microsoft SharePoint, Microsoft Teams, Microsoft Excel
Responsibilities
Perform high-volume data entry across multiple systems; coordinate outbound and inbound shipments including carrier booking and tracking; process shipments through customer portals; troubleshoot shipping issues; assist with accounts payable invoice entry and verification; support payroll-related administrative tasks; conduct site orientations for contractors and visitors; act as a point of contact for administrative and operational inquiries.
Seniority
Individual Contributor, entry to mid-level
