Office Manager / Executive Assistant
Core
Provide high-level administrative and operational support to multiple professionals in a fast-paced financial services environment, managing calendars, travel, office services, and corporate reception.
Role type
Senior Office Manager / Executive Assistant
Builds
Operational efficiency and seamless daily operations for senior professionals and office facilities
Domain
Financial Services / Corporate Administration
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, travel coordination, expense reporting, vendor management, office supply inventory, visitor registration, meeting logistics, multi-tasking, confidentiality handling
Preferred skills
Financial services background, ability to lift 50lbs+, proactive problem solving
Technologies
MS Office (Word, Excel, PowerPoint, Outlook), Zoom, Concur, Coupa, FedEx/UPS portals
Responsibilities
Manage goal-level calendars and schedule meetings for senior professionals; coordinate domestic and international travel including itineraries and visa maintenance; oversee office maintenance, vendor contracts, and supply inventory; handle reception duties, visitor registration, and mail distribution; process expense reports and review vendor invoices; support new hire onboarding and office setup.
Seniority
Mid-Senior, hands-on IC
