Administrative Assistant - Signature Events
Core
Provide executive administrative support to the Director of Signature Events and the Philanthropy Team, managing calendars, coordinating high-level events and auctions, and handling confidential communications.
Role type
Executive Administrative Assistant
Builds
Philanthropic events, auctions, and internal/external stakeholder operations
Domain
Biomedical research institute / Philanthropy
Deliverable
product features
Required skills
Calendar management, event coordination, budget tracking, expense reporting, auction logistics, confidential data handling, written and verbal communication, organizational skills
Preferred skills
Associate degree (Bachelor's preferred), customer service mindset, independent work, proactive task prioritization
Technologies
Auction platforms, email systems, office supply management
Responsibilities
Manage complex calendars for the Director and committee meetings; coordinate planning and execution of signature events and auctions; prepare monthly expense reports and track budgets; maintain departmental filing and archiving systems; manage mail, email, and correspondence.
Seniority
Individual Contributor, mid-level support role