Administrative Assistant - Signature Events
Core
Provide executive administrative support to the Director of Signature Events and the VAI Philanthropy Team, managing calendars, coordinating high-level events and auctions, and handling confidential communications.
Role type
Senior Administrative Assistant (Executive Support)
Builds
Philanthropic signature events, auctions, and internal/external stakeholder operations
Domain
Biomedical research / Non-profit philanthropy
Required skills
Calendar management, Event coordination, Budget tracking, Confidentiality, Written communication, Oral communication, Procurement tracking, Filing systems management, Mail/Email management, Office supply management
Preferred skills
Associate degree, Bachelor's degree, Customer service mindset, Independent work, Team collaboration, Proactive planning, Task prioritization
Technologies
Auction platforms, Expense reporting systems, Filing systems
Responsibilities
Manage complex calendars for the Director and committee meetings; Coordinate planning and execution of signature events and auctions; Prepare monthly expense reports and track budgets; Maintain departmental filing and archiving systems; Manage mail, email, and correspondence; Oversee auction logistics including procurement, packaging, and fulfillment.
Seniority
Mid-level, hands-on IC
