Project Officer (Project Coordination/Event Management/Administration)
Core
Coordinate planning and execution of international conferences, workshops, seminars, and research programs for a university research centre and a specific mining/energy transition project.
Role type
Project Officer (Event Management & Administration)
Builds
International conferences, research workshops, public engagement events, and fieldwork logistics for academic and industry partners.
Domain
Higher Education / Research Administration / Event Management
Required skills
Event planning and execution, stakeholder liaison, budget monitoring, procurement management, travel and accommodation logistics, database administration, public relations coordination, documentation management, fieldwork support.
Preferred skills
Higher education or research administration experience, event management systems proficiency, website content management, hiring and onboarding support.
Technologies
Microsoft Office (Word, Excel, PowerPoint, Outlook), Event management systems, Website content management systems, Procurement platforms.
Responsibilities
Coordinate planning and execution of conferences, workshops, and seminars; Manage venue bookings, travel, accommodation, and catering logistics; Monitor project and event budgets and process procurement requests; Administer event registration platforms and maintain participant databases; Liaise with internal and external stakeholders to confirm requirements and deliverables; Assist with fieldwork logistics including visa applications and local payments; Support website content updates and post-event publicity; Assist in hiring and onboarding of research staff and PhD students.
Seniority
Individual Contributor, Administrative Support