Administrative Coordinator
Core
Provide high-quality administrative and coordination support to global senior leaders in Clinical Pharmacology & Safety Sciences, managing calendars, travel, meetings, and digital collaboration spaces.
Role type
Senior Administrative Coordinator (Executive Support)
Builds
Efficient administrative workflows and seamless support for senior leadership operations
Domain
Life Sciences / Clinical Pharmacology
Required skills
Complex calendar management, travel and expense coordination, Microsoft 365 proficiency (Outlook, Teams, PowerPoint, Word, Excel), stakeholder management, cross-time-zone communication, document organization, process automation
Preferred skills
Experience with SharePoint, Microsoft Copilot, AI-enabled productivity tools, Coupa or Concur systems, supporting global projects and onboarding
Technologies
Microsoft 365, Microsoft Copilot, Teams, SharePoint, Concur, Coupa
Responsibilities
Manage complex calendars, travel, and expenses for senior leaders across multiple time zones; Plan and support virtual and in-person meetings using AI tools; Create and maintain documents and collaboration spaces in Microsoft 365; Identify opportunities to automate processes using digital and AI tools; Support onboarding of new colleagues and host visitors
Seniority
Mid-level, hands-on IC
