Senior Administrative Assistant
Core
Coordinates and performs administrative functions for a hospital department, serving managers, directors, executives, patients, and families.
Role type
Senior Administrative Assistant (Healthcare)
Builds
Operational support for hospital departments and executive staff
Domain
Healthcare / Hospital Administration
Deliverable
product features
Required skills
Scheduling, clerical support, medical terminology, database management, vendor coordination, Microsoft Office (Word, Excel, PowerPoint), Kronos timekeeping, staff scheduling, regulatory compliance
Preferred skills
Previous office experience, medical terminology knowledge
Technologies
Microsoft Office, Kronos, Electronic mail systems
Responsibilities
Schedules appointments and meetings for assigned manager/director/executive; Provides clerical/secretarial support to manager/director/executive and staff; Acts as initial administrative contact with patients and families regarding follow-up or complaints; Maintains database listings (addresses, contacts, vendor lists); Coordinates and sets up activities for meetings and special functions; Maintains vendor contact and reviews invoices; Welcomes and provides assistance to special visitors; Prepares spreadsheets and presentations; Records, transcribes, and distributes unit-based meeting minutes; Completes supply ordering; Constructs staff schedules for assigned units; Ensures compliance with hospital, state, and federal guidelines for safe environment.