Administrative Assistant
Core
Provide comprehensive administrative and logistical coordination for Aggreko projects and events across the Middle East region, supporting manpower deployment and day-to-day operations.
Role type
Administrative Assistant
Builds
Project logistics, travel arrangements, procurement processes, and compliance documentation for industrial projects.
Domain
Industrial services / Energy / Middle East
Required skills
Travel logistics management, Procurement process management, Database maintenance, Stakeholder communication, Meeting coordination, Compliance documentation tracking
Preferred skills
Experience in project administration, Microsoft Office Suite proficiency, Adaptability to last-minute changes
Responsibilities
Coordinate travel arrangements (flights, accommodation, visas) for employees and contractors; Manage Purchase Orders and track Goods Receipt Notes; Register subcontractors and track their compliance documentation; Schedule meetings and distribute minutes; Raise requisitions for project materials and equipment; Maintain project-specific databases (expense reports, manpower allocation).