Executive Personal Assistant
Core
Provides high-level administrative and organizational support to senior executives, managing schedules, communications, and projects to ensure smooth daily operations.
Role type
Executive Personal Assistant
Builds
Supports the Deputy CFO and senior leadership team
Domain
Corporate Administration / Mobility Services
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Calendar management, correspondence preparation, travel coordination, event planning, project tracking, discretion, office software proficiency
Preferred skills
French language, project coordination experience
Technologies
MS Office, Google Workspace, virtual meeting tools
Responsibilities
Manage and organize the executive's calendar, appointments, and meetings; Prepare, edit, and proofread correspondence, reports, and presentations; Coordinate travel arrangements including flights and accommodation; Serve as a primary point of contact between the executive, internal teams, and external stakeholders; Handle confidential information with discretion; Assist in planning and organizing internal and external events; Track and follow up on action items and deadlines; Support personal tasks when required
Seniority
Individual Contributor, supporting senior leadership