Executive Assistant, Finance and Operations
Core
Provide direct administrative support to the Office of the Chief Operating Officer (OCOO) and Office of the Chief Finance Officer (OCFO) leadership teams, including calendar management, travel arrangements, expense processing, and meeting coordination.
Role type
Executive Assistant II
Builds
Administrative workflows and operational support for C-suite offices
Domain
Non-profit conservation / Finance and Operations
Deliverable
dashboards & analysis
Required skills
Calendar management, Travel coordination, Expense processing, Meeting scheduling, Business writing, Data interpretation, Microsoft 365 proficiency, Cross-functional communication
Preferred skills
Multi-lingual skills, Cross-cultural experience, Board/donor relations experience
Technologies
Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint)
Responsibilities
Manage calendars and coordinate domestic/international travel, Process expenses and ensure compliance with policies, Communicate on behalf of leadership with staff, donors, and vendors, Suggest and implement process improvements, Coordinate projects within defined timelines and budgets
Seniority
Mid-level, independent contributor