HR Documentation Admin NCLA
Core
Administrative support for Merchant Mariner Credential (MMC) and Medical Certificate (MC) operations for trainees at a pre-deployment Training Center.
Role type
HR Documentation Administrator
Builds
Maintains accurate U.S. Coast Guard documentation records for 100-200+ trainees per month.
Domain
Maritime industry / Human Resources
Required skills
Microsoft Excel, Outlook, Word, organizational skills, data entry, document management, confidentiality
Preferred skills
MAPS system knowledge, self-starter attitude
Technologies
MAPS, Fidelio, Excel
Responsibilities
Review and verify MMC and MC applications; Guide trainees through NAVITA enrollment; Upload U.S. Coast Guard documentation to NAVITA; Maintain MAPS records; Liaise with NMC for credential deliveries and returns; Process and distribute Coast Guard documents; Track credentials via Excel spreadsheets; Prepare onboarding packets; Assist management with document issues.
Seniority
Entry-level, 0-1 years experience