Coordinator, Event Finance & Contract Operations
Core
Administrative and financial operations support for a portfolio of live events, managing expenses, contracts, and vendor documentation.
Role type
Operations Coordinator (Finance & Contracts)
Builds
Financial records, executed contracts, and event operational documentation for live entertainment events.
Domain
Live entertainment / Event operations
Required skills
Financial administration, contract administration, accounts payable, expense reconciliation, document management, Microsoft Excel, stakeholder coordination
Preferred skills
Live event industry experience, QuickBooks, PEX, DocuSign, project-based cost allocation
Technologies
Microsoft Excel, Microsoft Outlook, DocuSign, QuickBooks, PEX, Dropbox
Responsibilities
Prepare financial backup for event expenses and reconcile PEX/Uber transactions; compile and route accounts-payable requests; track open invoices and payment documentation; prepare and issue deal memos and crew agreements via DocuSign; coordinate with vendors and crew to obtain signatures and banking info; research operational expenses and match to events; support payroll and contractor-administration workflows; coordinate finance meetings and manage calendars.
Seniority
Mid-level, hands-on IC