Office Administrator
Core
Run the office in Dübendorf, support Finance/HR/Customer Service, and manage VIP guest experiences, lounges, and hospitality for live events.
Role type
Office Administrator / Executive Assistant
Builds
Office operations, administrative processes, and VIP event hospitality
Domain
Live entertainment / Event management
Deliverable
product features
Required skills
Office management, calendar and meeting coordination, vendor and contract management, HR administration support, finance support, travel and expense management, VIP guest coordination, event logistics
Preferred skills
Affinity for live entertainment, willingness to attend evening/weekend events
Technologies
Outlook, MS Office
Responsibilities
Run office facilities and manage supplies/mail/keys; Support HR onboarding/offboarding and payroll coordination; Assist Finance with accounting preparation and digitalization; Manage Managing Director's calendar, inbox, and meeting logistics; Coordinate VIP guest hospitality, lounges, and complimentary tickets; Organize team events and track vacation/absence; Handle travel booking and expense reporting for the team and MD.
Seniority
Individual Contributor, mid-level support role