HR Administrative Assistant
Core
On-site HR and site administration support focusing on employee onboarding, contingent worker management, visitor access control, and front office operations.
Role type
HR Administrative Assistant
Builds
Seamless onboarding processes, secure facility access, and efficient front office operations for a manufacturing site.
Domain
Manufacturing (Orthopedic) / Human Resources / Site Administration
Deliverable
Dashboards & analysis (reports, trackers) | Product features (onboarding workflows, access control)
Required skills
Onboarding coordination, Contingent worker record management, Visitor registration, Badge access administration, Front office reception, Data entry, Report generation, Office supply management
Preferred skills
HRIS system experience, Onboarding platform experience, Visitor management system experience, Access control system experience, Manufacturing environment experience
Technologies
Microsoft Office (Outlook, Excel, Word, PowerPoint), iLobby, HRIS systems, Onboarding platforms, Visitor management systems, Badge access systems
Responsibilities
Coordinate onboarding activities for employees and contingent workers; Maintain contingent worker records and IDs; Facilitate Form I-9 completion and verification; Manage visitor registration and check-in activities; Administer employee and visitor badge access; Maintain front office environment and provide reception coverage; Generate reports and trackers; Assist employees with routine HR-related questions.
Seniority
Entry-level to Mid-level, hands-on IC
