Administration Assistant
Core
Supporting day-to-day administration and accounting functions for wholesale automotive operations, including vehicle stock management, financial reconciliations, and regulatory vehicle processing.
Role type
Administration Assistant (Wholesale Operations)
Builds
Vehicle deal packs, stock reports, financial reconciliations, and regulatory documentation for vehicle acquisitions and disposals.
Domain
Automotive retail / Wholesale operations
Required skills
Accounts payable/receivable processing, invoice reconciliation, vehicle stock management, regulatory compliance (VicRoads), financial reporting, data entry accuracy, time management, system proficiency
Preferred skills
Automotive dealership experience, Eclipse DMS experience, bookkeeping experience
Technologies
Eclipse DMS, internal vehicle management systems, payroll systems
Responsibilities
Process and approve supplier invoices; reconcile supplier statements; support accounts payable and receivable; process VicRoads vehicle acquisitions, disposals, and registrations; maintain vehicle stock information; prepare vehicle deal packs; process staff timesheets and reimbursements; support month-end financial processes.
Seniority
Individual Contributor, entry to mid-level
