Project Coordinator / Accounts Payable Specialist
Core
Provide administrative and financial support across multiple client-facing projects by coordinating activities, processing invoices, and tracking project costs.
Role type
Project Coordinator / Accounts Payable Specialist
Builds
Client-facing projects
Domain
Professional services / Project management
Required skills
Invoice processing, Purchase order management, Financial tracking, Data validation, Vendor communication, Project documentation, Excel proficiency, Multi-project coordination
Preferred skills
NetSuite, Smartsheet, Monday.com, Asana, Google Sheets, Reporting dashboards, Subcontractor onboarding, Construction/Telecom/Infrastructure background
Responsibilities
Review and update purchase orders in NetSuite, Process subcontractor and vendor invoices, Match invoices to purchase orders and resolve variances, Communicate with vendors regarding billing and payment status, Maintain audit-ready financial records and logs, Monitor project costs and escalate risks, Coordinate with Operations and Finance teams, Assist with subcontractor onboarding and compliance, Support project reporting and data validation, Recommend process improvements
Seniority
Mid-level, hands-on IC