Legal Assistant
Core
Supporting the legal department in the review, coordination, administration, and processing of invoices submitted by external legal counsel and other legal service providers.
Role type
Legal Assistant
Builds
Invoice processing workflows and reports for the legal department
Domain
Legal services / Accounts Payable
Deliverable
client delivery
Required skills
Invoice review and compliance, Microsoft Excel, Microsoft Word, Microsoft Outlook, stakeholder coordination, report preparation, discrepancy identification
Preferred skills
None stated
Technologies
Microsoft Office Suite
Responsibilities
Manage the legal invoice system including onboarding law firms and creating matter IDs; Receive, log, and track invoices from external counsel; Review invoices for completeness, accuracy, and compliance; Identify discrepancies, non-compliant charges, duplicate billing, or missing supporting information; Route invoices to appropriate stakeholders for review and approval; Submit approved invoices to finance/accounts payable; Monitor invoice status and follow up on outstanding approvals and payment queries; Act as a point of contact between legal, finance, and external counsel on billing matters.
Seniority
Entry to Mid-level, operational support