Executive Assistant, Finance Procurement Operations
Core
Executive Assistant supporting the VP of Finance Procurement Operations and other executives, managing calendars, travel, expenses, and coordinating high-visibility meetings and events.
Role type
Senior Executive Assistant
Builds
Operational support for executive team and organizational events
Domain
Finance Operations / Corporate Administration
Required skills
Calendar management, travel coordination, expense reporting, complex scheduling, cross-functional communication, presentation drafting, document preparation, meeting facilitation, onboarding coordination
Preferred skills
Google Workspace proficiency, tech-savviness, judgment under pressure, discretion
Technologies
Google Suite (Gmail, GCalendar, Docs, Slides, Groups), Google Meet, Slido, Zoom
Responsibilities
Manage complex calendars and travel plans for multiple executives; Coordinate domestic and international travel and process expense reports; Schedule high-visibility meetings across global time zones; Assist in drafting presentations and documents for all-hands and town-hall meetings; Facilitate virtual meetings and presentations; Coordinate large team offsite events and activities; Assist with new hire onboarding plans.
Seniority
Senior, hands-on IC
