Events Coordinator
Core
Own the operational standard and end-to-end execution of 10 European private equity conferences annually, managing venues, suppliers, on-site teams, and the overall event experience.
Role type
Senior Events Coordinator (Conference Operations)
Builds
Private equity conferences, sponsored VIP events, lunches, dinners, and after-hours activities
Domain
Private Equity / Corporate Events
Required skills
Supplier research and negotiation, budget management, event planning, volunteer management, inventory tracking, design quality assurance, stakeholder coordination (via careerplan.io/jobs/7828219003-events-coordinator-at-setsales)
Preferred skills
Fast-paced environment adaptability, detail orientation, calm under pressure, proactive ownership, strong interpersonal skills
Technologies
Event management tools, inventory tracking systems, communication platforms
Responsibilities
Source, compare, and negotiate contracts with suppliers for event needs; Plan and coordinate sponsored VIP events, lunches, dinners, and after-hours activities; Hire, train, and manage a 40-person volunteer organization; Provide on-site support during events to ensure smooth execution; Maintain inventory tracking and update event inventory sheets; Conduct budget reviews and manage cost-effectiveness
Seniority
Mid-level, hands-on IC