Event Coordinator
Core
Own the operational standard and end-to-end execution of 10 European private equity conferences annually, managing venues, suppliers, on-site teams, and the overall attendee experience.
Role type
Senior Event Coordinator (Private Equity Conferences)
Builds
Large-scale industry conferences and sponsored VIP events for CFOs and finance leaders
Domain
Private Equity / Finance / Event Management
Deliverable
production ML models | product features | dashboards & analysis | research | client delivery | infrastructure | physical/clinical work
Required skills
Supplier research and negotiation, budget management, event logistics planning, volunteer management, inventory tracking, design quality assurance, stakeholder coordination
Preferred skills
Fast-paced environment adaptability, detail orientation, ability to manage multiple moving parts under tight deadlines
Technologies
Event management tools, inventory tracking systems, communication platforms
Responsibilities
Source, compare, and negotiate contracts with suppliers for event needs; Plan and coordinate sponsored VIP events, lunches, dinners, and after-hours activities; Manage a 40-person volunteer organization including hiring and training; Conduct budget reviews and ensure cost-effectiveness; Provide on-site support to ensure smooth event execution; Maintain inventory tracking and update event sheets; Quality check design aspects like banners, signage, and brochures
Seniority
Mid-level to Senior, hands-on IC