Office Coordinator
Core
Provide administrative assistance and management support for the Darwin office, serving as the first point of contact for visitors and coordinating travel and meetings.
Role type
Executive Assistant
Builds
Operational support for the Darwin office
Domain
Corporate Administration
Deliverable
dashboards & analysis
Required skills
Travel coordination, Meeting coordination, Minute taking, Document preparation, Expense reconciliation, Vendor liaison, Office 365, WorkDay
Responsibilities
Front of house and first point of contact for internal and external visitors to the Darwin office, Co-ordination of travel – Domestic and International, Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders, Minute taking, Preparing documents/presentations – formatting, printing, binding as needed, Preparing expense reconciliation (using WorkDay), Proactivity to liaise with suppliers and vendors to ensure a safe, clean, productive work environment, Coordinate efforts with other departments including HR, Recruitment and IT (via careerplan.io/jobs/7809644003-office-coordinator-at-intersystems)