Administrative Assistant/Project Coordinator
Core
Provides administrative, documentation, and project coordination support to inspectors, laboratory technicians, and management, including report preparation, sample tracking, and document control.
Role type
Administrative Assistant / Junior Project Coordinator
Builds
Inspection reports, laboratory test reports, project files, and controlled documents
Domain
Engineering, construction, inspection, testing, and laboratory environments
Required skills
Microsoft Word, Microsoft Excel, data entry, document formatting, sample tracking, document control, scheduling, purchasing coordination, report preparation, record keeping
Preferred skills
Engineering or laboratory environment experience, Bluebeam, project management software, document management systems
Technologies
Microsoft Office, Bluebeam, project management software, document management systems
Responsibilities
Answer company phone line and respond to office inquiries, prepare and format inspection and laboratory test reports, log and track incoming samples, maintain project files and controlled documents, coordinate calibration certificates and records, prepare invoice instructions and supporting documentation, assist with project scheduling and follow-up, coordinate purchasing of supplies and materials, maintain spreadsheets and logs, assist with document review and filing
Seniority
Mid-level, hands-on IC