Administrative Assistant II
Core
Intermediate administrative support handling multi-system tasks, document management, vendor coordination, and IT-related support.
Role type
Intermediate Administrative Assistant
Builds
Internal operational efficiency, compliance-ready documentation, and stakeholder support
Domain
Professional services / Infrastructure
Deliverable
Dashboards & analysis
Required skills
Expense management, Document control, System operations, Report generation, Vendor coordination, Mailbox management, Meeting logistics, Research support, Visual support, Project coordination
Preferred skills
None stated
Technologies
SharePoint, Teams, Oracle, ServiceNow, Salesforce, AECOM University, Excel, Visio, Coupa, Microsoft Office Suite
Responsibilities
Process expense reports and coordinate with Accounts Payable; Manage shared mailboxes and categorize inquiries; Create recurring reports and operational dashboards; Coordinate with vendors on invoices and insurance certificates; Submit and track IT helpdesk tickets; Support meeting logistics and virtual setups; Assist in client/process research and data gathering.
Seniority
Intermediate, hands-on IC
