Administrative Assistant
Core
Provide administrative and operational support to Quantity Surveying (QS) and Project Management (PM) teams, managing tender documentation, contracts, and office facilities.
Role type
Administrative Assistant (Project Support)
Builds
Tender reports, contract documents, and office operational workflows
Domain
Construction & Infrastructure Project Management
Required skills
MS Office Suite proficiency, document control, vendor coordination, event organization, office supply management, building maintenance coordination, reception duties
Preferred skills
Analytical mindset, attention to detail, organizational skills, time management
Responsibilities
Prepare and compile Letters of Acceptance, Letters of Intent, tender reports, and contract documents; Record and manage tender deposits and cheques; Maintain document control and filing of legal and project documents; Coordinate local and overseas courier services; Coordinate external printing and binding services; Organize internal/external events; Manage office supplies, stationery, and publications; Coordinate building maintenance matters; Cover reception duties including visitor handling and calls
Seniority
Entry to Mid-level, hands-on IC
