Business Support Administrator
Core
Providing day-to-day administrative support to project managers and engineers, including documentation, tender submissions, financial administration, and onboarding coordination.
Role type
Business Support Administrator
Builds
Professional project documentation, tender submissions, financial records, and team coordination workflows
Domain
Engineering, construction, professional services, or infrastructure
Required skills
Microsoft Office (Word, Excel, PowerPoint, Outlook), Microsoft 365 (Teams, SharePoint, OneDrive), data entry, proofreading, meeting coordination, financial administration, travel coordination
Preferred skills
Experience in engineering, construction, professional services, or infrastructure environments, 2+ years in administrative or office coordination roles
Responsibilities
Providing day-to-day administrative support to project managers and engineers; Preparing, formatting, and maintaining professional project documentation; Proofreading and reviewing documents to ensure accuracy, consistency, and compliance; Assisting with tender submissions, including coordinating CVs, certifications, and supporting documentation; Coordinating team meetings, recording minutes, and tracking actions; Supporting financial administration, including timesheets, expense claims, credit card reconciliations, purchase orders, and invoice coding; Assisting with onboarding activities such as office access, inductions, and workstation setup; Coordinating travel, medical assessments, training, and project-specific requirements; Performing data entry and maintaining project records, including soil and rock log information
Seniority
Mid-level, hands-on IC