Executive Assistant
Core
Operating layer for a busy founder, handling executive support and driving multi-stakeholder projects to completion.
Role type
Senior Executive Assistant / Project Coordinator
Builds
Project trackers, SOPs, meeting cadences, decision logs, and weekly scorecards for construction/real estate workstreams.
Domain
Construction / Real Estate / Operations
Required skills
Executive support, project management, vendor management, calendar management, document control, CRM hygiene, recruiting coordination, English (C1+), Spanish (native/bilingual), Google Workspace, MS Planner, Notion, Slack, Zoom, Excel/Sheets
Preferred skills
CAPM, PMP, Scrum, US client experience, California permitting knowledge, modular/prefab familiarity
Responsibilities
Handle sensitive company information, prepare meeting materials and minutes, manage office supply inventory, coordinate internal architects and subcontractors, track open loops, draft founder-level emails, build and maintain project trackers and SOPs, prepare weekly project scorecards, route vendor invoices.
Seniority
Senior, hands-on IC