Office Administrator Support (Medical)
Core
Provide hands-on administrative and operational support to the Management team across Sales and Accounts departments in a medical distribution company.
Role type
Office Administrator
Builds
Efficient administrative workflows, sales processes, and government tender submissions
Domain
Medical distribution / Healthcare logistics
Deliverable
Dashboards & analysis
Required skills
Data management, document control, order processing, quotation preparation, meeting minutes, digital marketing support, tender portal monitoring, customer liaison, invoice preparation, waybill documentation
Preferred skills
Critical thinking, proactive problem solving, multitasking, independent work, team collaboration
Technologies
Sage Pastel, Microsoft Excel
Responsibilities
Managing and maintaining Excel databases, schedules, and trackers; Capturing, sorting, analysing, and evaluating data; Filing and document control; Managing accommodation bookings; Handling telephone queries and day-to-day administrative requirements; Liaising with Sales Representatives and following up on outstanding matters; Preparing picking slips, invoices, and quotations; Processing Waybill-related documentation and freight information; Assisting with government-focused quotations and tender submissions; Monitoring tender portals and relevant government websites; Taking and distributing meeting minutes
Seniority
Junior to Mid-level, hands-on IC
