Office Coordinator
Core
Lead day-to-day workplace operations for the Novato HQ, ensuring a safe, efficient, and welcoming environment for employees, visitors, and business partners.
Role type
Office Coordinator (Facilities & Operations)
Builds
A functional office environment, managed housing properties, and streamlined administrative workflows.
Domain
Corporate Office Operations / Facilities Management
Deliverable
physical/clinical work
Required skills
Office management, facilities coordination, vendor management, fleet administration, property management, budgeting, event planning, inventory management, security coordination
Preferred skills
Workplace management systems, purchasing systems, facilities systems, property management systems
Responsibilities
Manage front desk, visitor management, badge access, and physical workplace security; Coordinate space planning, desk readiness, office moves, and maintenance; Support emergency preparedness and coordinate drills; Manage new hire onboarding and daily office amenities; Plan and execute internal events and engagement initiatives; Process invoices, track expenses, and manage the office budget; Manage purchasing, stocking, and tracking of office supplies; Oversee service agreements and vendor performance; Manage company vehicle records, maintenance, registration, and insurance; Oversee reservations and guest communications for company housing and offsite properties; Provide occasional off-hours assistance for housing and urgent operations.
